# Manage barcode template

> Editing barcode templates in Vestis Labs allows you to refine and update existing label layouts without rebuilding them from scratch.

Source: https://docs.vestislabs.com/barcode/manage-barcode-template/

Editing barcode templates in Vestis Labs allows you to refine and update existing label layouts without rebuilding them from scratch. This ensures that your barcode labels remain accurate, aligned with brand requirements, and adaptable to changes in product information or regulatory standards. When updating a template, users can adjust fields, reposition elements, edit text properties, or revise the overall layout to better fit operational needs.

## Step-by-step guide

**Where to find it:** Barcode → Manage Templates
**Requires:** permission `VIEW_BARCODE`

Navigate to the **Barcode \> Manage Templates** from the left sidebar menu

![The Manage Templates page with the barcode templates, their status and the New Template button](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/60-list.webp)

- To change the template - Click on the three dots and select **View/Edit** to open the template

![The three dots menu of a template with View/Edit, Deactivate, Set as Default and Delete](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/61-row-menu.webp)

- The template opens on the **Configuration** tab, where you can change the same settings as when you created it
- Click **Save Template** to update the template. You return to the template list.

![The Configuration tab of an existing template, with the Save Template button](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/65-configuration.webp)

- To switch a template off, click the three dots and select **Deactivate**
- The template becomes inactive immediately and its status in the list changes to **Inactive**
- To switch it back on, click the three dots and select **Activate**. The status changes to **Active** and the template is ready to use for generating barcodes

![The three dots menu of an inactive template offering Activate](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/62-inactive-menu.webp)

- Click **Select All** to select all the created templates, or check individual templates

![Every template selected with Select All and the number of selected templates shown](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/63-select-all.webp)

- Click **Actions** - A dropdown menu will appear.
- This menu applies to all selected templates.
- The options are **Delete**, **Activate** and **Deactivate**.

![The Actions menu for the selected templates with Delete, Activate and Deactivate](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/64-bulk-actions.webp)

## Set a default template

Click the three dots on a template and select **Set as Default**. The default template is marked with a star and is preselected when you generate barcodes. The option is unavailable for the template that is already the default.

## Check how a template has been used

Open a template with **View/Edit** and click the **Usage** tab. It shows:

- **Total Generated**, **Printed**, **Ready to Print** and **Available** barcodes
- A progress bar showing how much of the number range is used, and the current sequence position
- A table with **Barcode Number**, **Sequence**, **Status** (**Printed** or **Ready to Print**) and **Generated At**

![The Usage tab with the generated, printed and ready to print counts and the barcode table](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/67-usage.webp)

If no barcodes exist yet, the table shows **No barcodes generated yet**.

## Templates that already have barcodes

Once a template has been used to generate barcodes, the **Configuration** tab shows the message **Template has N existing barcodes**. The barcode type, length, generation method and number range are then locked so they cannot conflict with existing barcodes. Other settings, such as the label layout, can still be changed.

![The Configuration tab of a template that already has barcodes, with the locked settings message](https://docs.vestislabs.com/assets/barcode/assets/manage-barcode-template/66-locked.webp)

> [!NOTE]
> To use a different type, length or range, create a new template.

## Delete templates

Click the three dots on a template and select **Delete**, or select several templates and choose **Actions → Delete**. Confirm in the dialog.

> [!WARNING]
> Deleting a template cannot be undone. Barcodes generated with a deleted template remain.

> [!NOTE]
> **Delete** is unavailable for templates that have been used to generate barcodes. Use **Deactivate** instead.

## Switch between grid and list view

Use the grid and list icons at the top right of the template list to change how templates are shown. Each template shows its status, type, method, size and the first fields on the label.