# Shipping

> Users can manage shipping details and track the delivery status of style production orders to ensure timely and accurate shipment updates.

Source: https://docs.vestislabs.com/collection-style/shipping/

**Where to find it:** Collection & Styles → Styles → (your style) → Production → Shipping

**Requires:** permission `UPDATE_PRODUCT,VIEW_BRAND_PRODUCTION,VIEW_STYLE`

**On the Style** **Shipping & Tracking page,** there are four sub-menus designed to help users manage and monitor shipment activities efficiently:

1. **[Active Shipments](https://docs.vestislabs.com/raw-materials/active-shipments-on-raw-materials-shipping-and-tracking-page/)** **–** View and track all ongoing shipments that are currently in transit or being processed.
2. **[Delivered](https://docs.vestislabs.com/raw-materials/delivered-page-in-the-raw-materials-shipping-and-tracking/)** **–** Review completed shipments that have been successfully delivered to their destination.
3. **[Analytics](https://docs.vestislabs.com/raw-materials/analytics-page-in-the-raw-materials-shipping-and-tracking/)** **–** Analyze shipment performance, shipment volume, and overall logistics efficiency.
4. **[Documents](https://docs.vestislabs.com/raw-materials/document-page-in-the-raw-materials-shipping-and-tracking/)** **–** Access and manage shipping-related documents such as invoices, packing lists, and delivery receipts.

Users can also **[create new shipments](https://docs.vestislabs.com/raw-materials/create-raw-materials-shipping-and-tracking-record/)** directly from this page to manage and track the delivery process efficiently.

The shipments on this page are the production shipments that include this style. The brand-wide list is in **Production → Shipping & Tracking**; see [Shipping and tracking of the production orders](https://docs.vestislabs.com/production/shipping-and-tracking-of-the-production-orders/).

## Before you start

- The **Shipping** tab only shows when production is turned on for your brand.
- The **Create Shipment** and **Columns** buttons need permission to update brand production. Deleting a shipment or a document needs permission to delete brand production.

## Active shipments

The **Active Shipments** sub-menu lists the shipments of this style that are **Preparing**, **In Transit** or **Cancelled**.

1. **Open Shipping**
   On the Production page of the style, click the **Shipping** tab. **Active Shipments** opens first.

   ![The Shipping tab with the Active Shipments list of the style, its search and filters and the Create Shipment button](https://docs.vestislabs.com/assets/collection-style/assets/shipping/60-active-shipments.webp)

2. **Choose the view**
   Use the two buttons at the top right to switch between the table view and the board view. The board has the columns **Preparing**, **In Transit**, **Delivered** and **Delayed** (past the estimated delivery date).

3. **Find a shipment**
   Use the search field, and the filters for **Status**, **Priority** and **Supplier**, to narrow the list. The status options are Preparing, In Transit, Cancelled and Overdue.

4. **Choose the columns**
   Click **Columns** at the top of the page to show or hide the columns. The default columns are **Tracking #**, **Order Numbers**, **Carrier**, **Status**, **Route**, **Priority**, **Estimated Delivery Date**, **Delivery Date**, **Cost** and **Actions**.

If the style has no shipments, the page says "No shipments found".

### Shipment actions

Click the menu in the **Actions** column of a shipment:

- **View Details**: opens **Shipment Details** with the tracking number, status, carrier, priority, sender, origin, destinations, estimated and actual delivery, order details, total items, total quantity, shipping cost and notes.
- **Track Package**: opens the tracking link of the carrier. It is disabled when the shipment has no tracking URL.
- **Edit Shipment**: opens **Update Shipment** to change the shipment details.
- **Documents**: opens the documents of the shipment, with the number of documents in brackets.
- **Delete**: removes the shipment after you confirm in **Delete Shipment**. The message reads "Are you sure you want to delete this shipment? This action cannot be undone."

## Create a shipment

1. **Click "Create Shipment"**
   Click **Create Shipment** at the top right of the page.

   ![The Create Shipment window with Origin Factory, Shipment Type and the production orders to include](https://docs.vestislabs.com/assets/collection-style/assets/shipping/61-create-shipment.webp)

2. **Select the factory**
   Under **Origin Factory**, select the **Factory** the goods ship from. It is required.

3. **Select the shipment type**
   Under **Shipment Type**, check **Full Shipment** or **Partial Shipment**.

4. **Select the production orders**
   Under **Select Production Orders**, check the orders of that factory to include. Only orders that are not delivered yet, and that include this style, are listed. At least one order is required.

5. **Add the destinations**
   Click **Add Destination**. For each destination, select the **Delivery Location** and enter the quantity to allocate under **Allocate Orders to this Destination**. At least one destination is required. If you allocate fewer units than you selected, the form shows how many selected units are not allocated.

6. **Enter the shipment details**
   Under **Shipment Details**, select the **Carrier** and the **Estimated Ship Date** and **Estimated Delivery Date**; these three are required. Optionally enter the **Tracking Number**, **Priority** (**Standard**, **Express** or **Urgent**), **Shipping Cost (€)**, **Tracking URL (Optional)** and **Shipment Notes**.

   ![The Shipment Details section with tracking number, carrier, dates, priority, cost, tracking URL and notes](https://docs.vestislabs.com/assets/production/assets/production-shipping-create-shipment/70-details.webp)

7. **Click "Create Shipment"**
   Review **Total Items**, **Total Quantity** and **Destinations**, then click **Create Shipment** at the bottom right. Click **Cancel** to close the window without saving.

## Delivered shipments

The **Delivered** sub-menu lists the shipments of this style whose status is **Delivered**. It has the same search, the **Priority** and **Supplier** filters, the table and board views and the shipment actions as **Active Shipments**.

## Shipping analytics

The **Analytics** sub-menu shows **Shipping Analytics** ("Performance metrics and insights") for the shipments of this style: the **Total Shipments** and one count for each status.

## Shipping documents

The **Documents** sub-menu shows **Document Management** ("Manage all shipping documents and files across all shipments") for this style.

1. **Open Documents**
   Click **Documents** in the Shipping sub-menu. Switch between the card view and the table view with the two buttons at the top right. The table shows **Document Name**, **Type**, **Shipment**, **Size**, **Upload Date** and **Actions**.

   ![Document Management of the style with the card and table view buttons and the Upload Document button](https://docs.vestislabs.com/assets/collection-style/assets/shipping/62-documents.webp)

2. **Upload a document**
   Click **Upload Document**, select the shipment, then upload your file in the **Upload Document** window. If no document has been uploaded yet, the page says "No documents uploaded".

3. **Download or delete**
   In the **Actions** menu of a document, select **Download**, or **Delete** and confirm in **Delete Document**.

Under the list, a summary shows the **Total Documents**, the **Word Docs**, the **Excel Files** and the total size in MB.

## Related

- [Style production orders](https://docs.vestislabs.com/collection-style/style-production-orders/)
- [Create order](https://docs.vestislabs.com/collection-style/create-order/)
- [Shipping and tracking of the production orders](https://docs.vestislabs.com/production/shipping-and-tracking-of-the-production-orders/)