# Material production orders

> List, filter, export and open the production orders placed for one material, and update an order's status or purchase orders.

Source: https://docs.vestislabs.com/library/material-production-orders/

The **Production** tab of a material lists all the production orders placed for it. The first sub-tab, **Production Order**, summarises the orders by status and lets you search, filter, export, open or delete them.

**Where to find it:** Library → Materials → open a material → Production → Production Order
**Requires:** permission `VIEW_PRODUCT,UPDATE_PRODUCT,VIEW_MATERIAL_PRODUCTION`

## Before you start

- The **Production** tab only appears on materials in your own library, and only when the material production feature is on for your brand.
- The tab has three sub-tabs: **Production Order**, **Create Order** and **Shipping**.

## Open the order list

1. **Open the material**
   From the left sidebar, click **Library**, then **Materials**, and click the material you want.

   

2. **Click "Production"**
   Click the **Production** tab at the top of the material. The **Production Order** sub-tab opens first.

   

## Summary cards

The cards at the top count the orders of this material by status: **Total Orders**, **Created**, **In Production**, **Production Completed**, **Shipped**, **Cancelled** and **Delayed Production**. Each card has a link such as **View all**, **View created** or **View in production** that filters the table below to that status.

To change what you see, click **Customize** at the top right. In the **Customization** window, check the cards to show under **Summary bar options**, and under **Show numbers in:** choose **Count**, **Amount** and **Percentage**.

## Search, filter and sort

- **Search by production #, factory...** searches the table.
- The filter offers **Status** (Created, Delayed, In Production, Completed, Shipped, Delivered, Cancelled), **Category** (Retail, Wholesale, Sample) and **Supplier**.
- **Sort by** lets you pick a column (**Production #**, **Category**, **Buyer**, **Order Date**, **Production Start**, **Production End**, **Ex-Factory** or **Status**) and **Ascending** or **Descending**.
- **Reset** clears everything.

## Table columns

Click **Columns** to switch columns on or off. The choice is saved for your brand.

| Column | What it shows |
|---|---|
| **Production #** | The order number. |
| **Category** | The order category. |
| **Destination/Location** | The supplier or warehouse the order goes to. |
| **Factory** | The supplier producing the material. |
| **Total Quantities** | The total ordered quantity. |
| **Total Value (Original)** | The order value in the material's currency. |
| **Total Value (Base)** | The value in your base currency. It shows **-** if the currency is the same as your base currency or no exchange rate is set on the material. |
| **Order Date**, **Production Start**, **Production End**, **Ex-Factory** | The order dates. |
| **Status** | The order status badge. |
| **Actions** | The three-dot menu. |

The values come from the prices saved on the order when it was placed.

## Export the list

Click **Export**, then **Export to Excel** or **Export to PDF**. The export follows your current search, filters and sort.

## Open an order

Click the three dots at the end of a row:

- **View/Edit** opens the order window. It has six tabs: **Overview**, **Items & Details**, **Production Status**, **Purchase Order**, **Communication** and **Shipping**.
- **Purchase Orders** opens a preview of the order's purchase order.
- **Delete** removes the order. It only shows if you have the permission to delete material production.

### Check the overview

The **Overview** tab shows **Order Information** (order number, type, date, priority, total quantity and total value), **Factory Information** with an **Update** button for the supplier, the **Production Schedule** (**Production Start**, **Production End**, **Ex Factory**) and **Production Notes**.

### Update the status

1. **Open "Production Status"**
   In the order window, click the **Production Status** tab. It shows the current status, a **Production Progress** bar and a **Production Timeline**.

   

2. **Click "Update Status"**
   Click **Update Status**.

3. **Select the new status**
   In **New Status**, select the next status. Only the steps allowed from the current status can be chosen.

4. **Add a note (optional)**
   Type details in **Status Note**.

   

5. **Confirm**
   Click **Update Status** to save, or **Cancel**.

The allowed moves are:

| From | You can move to |
|---|---|
| **Created** | In Production, Delayed, Cancelled |
| **Delayed** | Created, In Production, Completed, Cancelled |
| **In Production** | Completed, Delayed, Cancelled |
| **Completed** | Shipped |
| **Shipped** | Delivered |
| **Delivered**, **Cancelled** | No further moves |

### Create a purchase order

1. **Open "Purchase Order"**
   In the order window, click the **Purchase Order** tab. It lists the **Purchase Order No.** and **Created At** of each purchase order.

   

2. **Click "New Purchase Order"**
   Click **New Purchase Order**.

3. **Click "Create Purchase Order"**
   Check the production number, category and supplier shown in **Create Purchase Order**, then click **Create Purchase Order**.

   

Use **View / Download** in a purchase order's menu to open it in a new tab. **Delete** asks you to confirm in **Delete Purchase Order**.

## When the list is empty

The table shows **No production orders found** with an **Add New** button that opens [Create a material production order](https://docs.vestislabs.com/library/material-production-create-order/).

## Related

- [Create a material production order](https://docs.vestislabs.com/library/material-production-create-order/)
- [Material shipping and tracking](https://docs.vestislabs.com/library/material-production-shipping/)