# Material shipment documents

> Upload, find, download and delete the documents attached to the shipments of a material, such as packing lists and invoices.

Source: https://docs.vestislabs.com/library/material-production-shipping-documents/

The **Documents** sub-tab of **Shipping** gathers every file attached to the shipments of this material. You can search them, download them, delete them, and upload new ones to a shipment.

**Where to find it:** Library → Materials → open a material → Production → Shipping → Documents
**Requires:** permission `CREATE_MATERIAL_PRODUCTION`

## Before you start

- You need at least one shipment. See [Material shipping and tracking](https://docs.vestislabs.com/library/material-production-shipping/).
- You need the permission to create material production to open the page. **Delete** needs the permission to delete material production.

## Open the documents page

1. **Click "Shipping"**
   Open the material, click **Production**, then the **Shipping** sub-tab.

   

2. **Click "Documents"**
   Click the **Documents** sub-tab. The page is titled **Document Management**: Manage all shipping documents and files across all shipments.

   

## Upload a document

1. **Click "Upload Document"**
   Click **Upload Document** at the top right of the card.

   

2. **Select the shipment**
   In the **Upload Document** window, find the shipment with **Search shipments...** and select it. The window says: Select the shipments you want to upload documents for.

   

3. **Click "Upload"**
   In **Shipment Documents**, click **Upload**. The **Upload Document** window opens: Upload documents for this shipment.

4. **Choose the file**
   Drop the file into the box or browse for it. Documents, PDFs, images and spreadsheets are accepted. The helper text under the box gives the size limit.

   

You should now see the file in the shipment's list, with its name, size in KB and upload date. Each file has a download button and a delete button. If there are no files, the list says **No documents uploaded**.

## Find documents

The page shows documents as cards by default. Use the two buttons at the top right of the filter row to switch between cards and a table.

- **Search documents...** searches by name.
- The **File Type** filter offers **PDF**, **IMAGE**, **WORD** and **EXCEL**.
- **Sort by** lets you pick a column and **Ascending** or **Descending**. **Reset** clears everything.

The table view has these columns: **Document Name**, **Type**, **Shipment** (its tracking number), **Size**, **Upload Date** and **Actions**.

## Download or delete a document

1. **Open the menu**
   Click the three dots on a document card or table row.

2. **Click "Download"**
   Click **Download** to save the file.

3. **Click "Delete" (optional)**
   Click **Delete**, then confirm in **Delete Document**. This cannot be undone.

   

## Totals at the bottom

When documents exist, a strip under the list shows **Total Documents**, **PDF Files**, **Images**, **Word Docs**, **Excel Files** and **MB Total Size**.

## When there are no documents

The page shows **No documents uploaded**: Upload your first shipping document to get started, with an **Upload Document** button.

## Related

- [Material shipping and tracking](https://docs.vestislabs.com/library/material-production-shipping/)