# Create supplier

> This guide explains how to create supplier companies in Vestis Labs and manage supplier user access for all manufacturing partners you collaborate with.

Source: https://docs.vestislabs.com/management/create-supplier/

**Where to find it:** Management → Supplier → New
**Requires:** permission `CREATE_SUPPLIER, VIEW_SUPPLIER`

## Introduction & best practice

To collaborate efficiently with your suppliers in Vestis Labs, you first need to set up their supplier company profiles. We recommend beginning by creating the supplier company. This allows you to organise your product data, prepare your styles, and ensure all relevant information is ready before granting access.

## Create supplier

1. **Open Supplier**
   Navigate to **Management → Supplier** from the left sidebar to open the [Supplier Page](https://docs.vestislabs.com/management/edit-supplier/).

   ![The Supplier page in the Management menu](https://docs.vestislabs.com/assets/management/assets/create-supplier/01-navigate-to-management-suppliers-from-the.webp)

2. **Click "New"**
   Click **New** in the upper-right corner. The **Create Supplier** window opens with the tabs **Details**, **Contact**, **Certificates**, **Media** and **Operational**.

   ![The New button in the upper-right corner of the Supplier page](https://docs.vestislabs.com/assets/management/assets/create-supplier/02-navigate-to-management-suppliers-from-the.webp)

3. **Fill in the Details tab**
   Only **Name** is required.

   - **Name**: type the supplier's name.
   - **Company Legal Name**: type the registered name.
   - **Code**: type the supplier's code. This could be the internal identifier for the supplier or the official identification code.
   - **Type**: select the type of supplier, for example fabric supplier, factory or yarn supplier. You can also add a new type.
   - **Registration Number**: type the supplier's registration number.
   - **Default VAT Rate (%)**, **VAT Registration Number**, **TAX Jurisdiction** and **Tax Status**: the VAT and tax information.
   - **Notes**: type additional information about the supplier.

   ![The Details tab with the supplier fields](https://docs.vestislabs.com/assets/management/assets/create-supplier/03-notes-type-additional-information-about-the.webp)

## Add contact information

Open the **Contact** tab.

- **Address**, **City**, **Country** and **Postcode**: type the supplier's address.
- **Phone Number** and **Website**: type the supplier's phone number and website.

> [!NOTE]
> Fill in both **City** and **Country** to preview the supplier's location on the map. Without both, a warning tells you the supplier will not appear on the global map.

![The Contact tab with the address fields and the map preview](https://docs.vestislabs.com/assets/management/assets/create-supplier/04-note-fill-in-both-city-and.webp)

Once City and Country are filled in, a live map preview displays a pin at the approximate location. This is roughly where the supplier will appear on the **product journey** global map. If the location is not recognised, the supplier is still saved but does not appear on the map.

![The map preview with a pin](https://docs.vestislabs.com/assets/management/assets/create-supplier/05-once-city-and-country-are-filled.webp)

To add multiple contacts to the supplier, scroll to the **Contacts** section and click **Add Contact**.

![The Contacts section with Add Contact](https://docs.vestislabs.com/assets/management/assets/create-supplier/06-scroll-down-to-the-contacts-section.webp)

A contact card appears with these fields: **Name** (required), **Title**, **Email**, **Phone** and **Mobile**. Click the trash icon to remove a contact.

## Link certificates

Open the **Certificates** tab. A new supplier must be saved first. Until then the tab says **Save first to manage certificates**. After saving, open the supplier again and click **Link Existing** to link a certificate you already have, or **Create New** to add one.

> [!NOTE]
> If you subscribe to the plan with the Certificate Management module, you can manage all certificates in the module and just link them here. The certificates are shown on the Digital ID for transparency if you subscribe to the Digital ID (DPP) module.

![The Certificates tab with Link Existing and Create New](https://docs.vestislabs.com/assets/management/assets/create-supplier/07-screenshot.webp)

## Add media

Open the **Media** tab and click **Add Media**. Choose **From file**, **From URL** or **From YouTube**. Enter a **Media Title** and then the file, the **Media URL** or the **YouTube Embed URL**. All of these are required for each media item.

We recommend a URL or YouTube link to save space.

> [!NOTE]
> These media assets are shown on the Digital ID for transparency.

![The Media tab with the Add Media menu](https://docs.vestislabs.com/assets/management/assets/create-supplier/08-note-these-media-assets-are-shown.webp)

## Add operational information

Open the **Operational** tab to enter the **MOQ** and its unit, the **Lead Time** and its unit, and the **Payment Terms**.

![The Operational tab](https://docs.vestislabs.com/assets/management/assets/create-supplier/09-select-operational-on-the-submenu-to.webp)

## Save the supplier

Click **Save** to finish. Click **Cancel** to close the window without saving. You see **Supplier created successfully**.

![The Save button of the Create Supplier window](https://docs.vestislabs.com/assets/management/assets/create-supplier/10-select-operational-on-the-submenu-to.webp)

> [!NOTE]
> You can also create a new supplier when [creating a style](https://docs.vestislabs.com/collection-style/create-a-new-style/) in the Supplier/Factory section, or when creating a [material in the library](https://docs.vestislabs.com/library/create-digital-material-library/).

## Create supplier with AI generator

1. **Click "Create New With AI"**
   On **Management → Supplier**, click **Create New With AI** in the upper-right corner.

   ![The Create New With AI button on the Supplier page](https://docs.vestislabs.com/assets/management/assets/create-supplier/12-navigate-to-management-suppliers-from-the.webp)

2. **Upload a file**
   Upload an image or PDF of a supplier business card and let AI extract supplier information for you. The AI analyses your file and provides details including name, contact details, address and tax information.

   ![The upload area of the Create Supplier With AI window](https://docs.vestislabs.com/assets/management/assets/create-supplier/13-upload-an-image-or-pdf-of.webp)

3. **Click "Generate"**
   Click **Generate** to start.

   ![The Generate button](https://docs.vestislabs.com/assets/management/assets/create-supplier/14-upload-an-image-or-pdf-of.webp)

4. **Review and save**
   The information from the file fills in the **Create Supplier** window. Check it, then click **Save**.

   ![The Create Supplier window filled in from the uploaded file](https://docs.vestislabs.com/assets/management/assets/create-supplier/15-upload-an-image-or-pdf-of.webp)