# Production overview

> Open Production Overview

Source: https://docs.vestislabs.com/production/production-overview/

The **Production Overview** page lists everything that is in production, grouped by style, colour and size, with the agreed and actual production dates (Start, End, Ex-Factory). You can search and filter the list, change which columns you see, update an order's status, stage, priority or notes, and export the list.

**Where to find it:** Production → Production Overview
**Requires:** permission `VIEW_BRAND_PRODUCTION`

In the left sidebar, expand **Production** and click **Production Overview**. The page displays all active production orders grouped by style name, size, and actual production dates (Start, End, Ex-Factory).

![The Production Overview list with one row per size and colour, its agreed and actual dates, and the toolbar above it](https://docs.vestislabs.com/assets/production/assets/production-overview/60-page.webp)

> [!NOTE]
> Bulk changes, the **Delete order** option and the selection checkboxes need permission to update brand production. Without it, you can still view, filter and export the list.

## Search for a specific item

Use the **Search by name, style code, or SKU** bar at the top of the list to quickly locate a specific style or production order.

![The search box with a style name typed in and the list narrowed to that style](https://docs.vestislabs.com/assets/production/assets/production-overview/61-search.webp)

## Filter the list

Click the **Filter** button. A filter panel opens with options including *Category*, *Collection*, *Season*, *Supplier*, *Location*, *Status*, *Health* and *Created*. Expand any group and check the values you want (for example *Pants*, *Jersey*, *Dress*). The list updates immediately.

![The filter panel with the Category, Collection, Season, Supplier, Location, Status, Health and Created groups](https://docs.vestislabs.com/assets/production/assets/production-overview/62-filter.webp)

- **Status** offers *Created*, *Delayed*, *In Production*, *Completed*, *Shipped*, *Delivered* and *Cancelled*.
- **Health** offers *On Track*, *At Risk* and *Delayed*. You can pick one value at a time; select it again to clear it.
- **Created** lets you enter a **From** and **To** date to show only orders created in that window.

> [!TIP]
> Click **Reset** at the right of the toolbar to clear every filter, the search and the level, and return to the default list.

![The toolbar with a search entered and the Reset button at its right end](https://docs.vestislabs.com/assets/production/assets/production-overview/63-reset.webp)

## Switch between SKU, style option and style level

Use the level dropdown next to **Filter** to choose how rows are grouped. It offers **SKU Level**, **Style Option** and **Style Level**.

**SKU Level** shows one row per size/colour variant.

![The level dropdown open with SKU Level, Style Option and Style Level](https://docs.vestislabs.com/assets/production/assets/production-overview/64-level.webp)

**Style Level** rolls up all variants into a single row per style, showing size ranges, total quantities, and completion percentages. **Style Option** gives one row per style and colour option.

![Style Level with one row per style showing the size range, total quantity and completion](https://docs.vestislabs.com/assets/production/assets/production-overview/65-style-level.webp)

> [!NOTE]
> Changing the level also clears your search and filters.

Click the arrow at the start of a row to expand it and see the individual production orders (PO) that make it up.

## Change the layout view

To the right of the level dropdown, three view icons let you switch between **list view** (default rows), **grid view** and **kanban view**. Click whichever suits your workflow.

![Grid view, one of the three view icons next to the level dropdown, with each order shown as a card](https://docs.vestislabs.com/assets/production/assets/production-overview/66-views.webp)

## Select orders

In list view, check the **checkbox** at the top of the list to select all rows on the page, or check individual row checkboxes to select specific items for bulk actions. In grid and kanban view, use the checkbox on each card, or click **Select all on page**.

![The checkbox in the table header ticked, with the bar above the list showing how many orders are selected](https://docs.vestislabs.com/assets/production/assets/production-overview/67-select-all.webp)

Once something is selected, the bar above the list shows how many orders are selected, with **Clear selection** and **Actions**.

## Manage columns

1. **Open Manage Columns**
   Click the **Columns** button in the top-right area. A *Manage Columns* dialog opens with two tabs: *Current Selection* and *Default Columns*.

   ![The Manage Columns dialog with the Current Selection and Default Columns tabs](https://docs.vestislabs.com/assets/production/assets/production-overview/70-columns.webp)

2. **Choose your columns**
   In the **Current Selection** tab, check or uncheck the columns you want visible in your personal view. Available columns include Style Name, Colour, Size, SKU code, Category, Collection, PO #, Total Quantity, Qty Completed, % Completed, Total Value, Status, Health, Production Stage, Supplier, Location, Order Type, Priority, Order Date, the agreed and actual Start, End and Ex-Factory dates, Last Updated and Notes.

3. **Freeze columns (optional)**
   Click a pin in the list to freeze every column up to that point, so those columns stay visible while you scroll sideways.

4. **Set the default layout for new users**
   Click the **Default Columns** tab. This view lets you choose which columns are visible by default for *new users* across your brand.

   ![The Default Columns tab that sets the layout new users start with](https://docs.vestislabs.com/assets/production/assets/production-overview/71-columns-default.webp)

5. **Reset your view**
   Click **Reset to Default** at any time to revert your personal view to the brand default.

> [!NOTE]
> Column changes are saved as soon as you check or uncheck a column. There is no separate save button.

## Export the production list

Click the **Export** button in the top-right corner. A dropdown offers two options: **Export to Excel** or **Export to PDF**. Choose your preferred format to download the current filtered and sorted view. **Export to PDF** opens a print page in a new tab; see [Print the production overview](https://docs.vestislabs.com/production/production-overview-print/).

![The Export menu with Export to Excel and Export to PDF](https://docs.vestislabs.com/assets/production/assets/production-overview/72-export.webp)

## Open the row action menu

Click the **⋮** (three-dot) icon at the far right of any production order row. A context menu appears with these options: *Details*, *Update status*, *Update stage*, *Update priority*, *Update notes*, and *Delete order*.

![The three-dot menu of a row with Details, Update status, Update stage, Update priority, Update notes and Delete order](https://docs.vestislabs.com/assets/production/assets/production-overview/73-row-menu.webp)

> [!NOTE]
> **Delete order** only appears if you can update brand production.

## View order details

Select **Details** from the row menu. A *Production Order* dialog opens showing the order's status badge, priority badge, and these tabs: *Overview*, *Items & Details*, *Production Status*, *Purchase Order*, *Communication*, and *Shipping*. Use these tabs to inspect every aspect of the order.

![The Production Order dialog with its status and priority badges and the Overview, Items & Details, Production Status, Purchase Order, Communication and Shipping tabs](https://docs.vestislabs.com/assets/production/assets/production-overview/74-details.webp)

## Edit an order

Inside the Details dialog, click the **Edit** button (bottom-right). An edit form opens with fields for: Supplier/Factory, Payment Terms, Order Name/Reference, Order Date, Stock Destination, Buyer Name, Production Start & End, Ex-Factory Date, VAT rate, Registration Number, Tax Status, Production Notes, Shipment Method, Delivery Address, and more. Click **Next: Select Styles** to proceed through the edit.

![The edit form opened from the Edit button of the Details dialog, starting with the supplier and payment terms](https://docs.vestislabs.com/assets/production/assets/production-overview/75-edit.webp)

## Update a production order

### Update the status

1. **Select "Update status"**
   Click the **⋮** (three-dot) icon and select **Update status** in the menu. The *Update production status* dialog opens, showing the production order reference.

   ![The Update production status dialog showing the order reference and the New status field](https://docs.vestislabs.com/assets/production/assets/production-overview/76-update-status.webp)

2. **Choose a new status**
   Click the **New status** dropdown to open the status list and select one of the available options: *Created*, *Delayed*, *In Production*, *Completed*, *Shipped*, *Delivered*, or *Cancelled*.

   ![The New status list with the statuses the order can move to and the ones it cannot greyed out](https://docs.vestislabs.com/assets/production/assets/production-overview/77-status-options.webp)

   > [!NOTE]
   > Statuses that the order cannot move to from its current status are greyed out.

3. **Add an optional status note**
   Type any relevant context in the **Status note** field (for example the reason for a delay, or shipping details).

   ![The Update production status dialog with a new status chosen and a note typed in the Status note field](https://docs.vestislabs.com/assets/production/assets/production-overview/78-status-note.webp)

4. **Confirm**
   Click **Update status** to save. The new status is applied immediately and logged in the order's history.

### Update the stage

1. **Select "Update stage"**
   From the **⋮** row menu, click **Update stage**. The *Update production stage* dialog opens.

   ![The Update production stage dialog with the Production stage dropdown](https://docs.vestislabs.com/assets/production/assets/production-overview/79-update-stage.webp)

2. **Assign a production stage**
   If production stages have been configured for your brand in *Production Settings*, select the appropriate stage from the **Production stage** dropdown. Click **Update stage** to save.

   ![The Production stage dropdown open with the stages set up for the brand](https://docs.vestislabs.com/assets/production/assets/production-overview/80-stage-options.webp)

### Update the priority

1. **Select "Update priority"**
   From the **⋮** row menu, click **Update priority**. The *Update production priority* dialog opens for the selected order.

   ![The Update production priority dialog with the Priority dropdown](https://docs.vestislabs.com/assets/production/assets/production-overview/81-update-priority.webp)

2. **Choose a priority level and confirm**
   Click the **Priority** dropdown and choose one of the priorities set up for your brand in production settings, then click **Update priority**. The priority badge on the order updates instantly.

   ![The Priority dropdown open with the priorities set up for the brand](https://docs.vestislabs.com/assets/production/assets/production-overview/82-priority-options.webp)

> [!NOTE]
> If no priorities are set up for your brand, the dialog tells you to add priorities in production settings first.

### Update the notes

1. **Select "Update notes"**
   From the **⋮** row menu, click **Update notes**. The *Update production notes* dialog opens.

   ![The Update production notes dialog with the Production notes text area](https://docs.vestislabs.com/assets/production/assets/production-overview/83-update-notes.webp)

2. **Write your notes and save**
   Type your notes in the **Production notes** text area. These can include instructions, reminders, or any relevant context for this order. Leave the field empty to clear existing notes. Click **Update notes** to save.

   ![The Production notes text area with a note typed in, above the Update notes button](https://docs.vestislabs.com/assets/production/assets/production-overview/85-update-notes-filled.webp)

### Delete an order

From the **⋮** row menu, click **Delete order**. A confirmation dialog appears warning that this action **permanently deletes the production order and all order items on it** and cannot be undone.

![The confirmation that warns the order and all its items are permanently deleted](https://docs.vestislabs.com/assets/production/assets/production-overview/84-delete.webp)

## Update several orders at once

1. **Select the orders**
   Click the **Select All** checkbox to select all production orders currently displayed in the table, or select one or more individual orders by checking the checkbox on the left side of each row.

   ![Two rows ticked with the selection bar showing Clear selection and Actions](https://docs.vestislabs.com/assets/production/assets/production-overview/68-select-some.webp)

2. **Open Actions**
   Click the **Actions** button located in the upper-right area above the order list, then select the action you want to apply to the selected orders:

   - **Update status**: change the current production status of the selected orders. Orders where the change is not allowed are skipped.
   - **Update stage**: change the production stage for all selected orders.
   - **Update priority**: assign a new priority to the selected orders.
   - **Update notes**: add or update notes for the selected orders.
   - **Delete orders**: remove the selected orders from the system.

   ![The Actions menu offering Update status, Update stage, Update priority, Update notes and Delete orders](https://docs.vestislabs.com/assets/production/assets/production-overview/69-bulk-actions.webp)

## Related

- [Production dashboard](https://docs.vestislabs.com/production/production-dashboard/)
- [Print the production overview](https://docs.vestislabs.com/production/production-overview-print/)
- [Production orders](https://docs.vestislabs.com/production/production-orders/)