# Track active shipments

> Follow shipments that are being prepared or in transit in a table or kanban board, filter and sort them, open their details, edit them and track the package.

Source: https://docs.vestislabs.com/production/production-shipping-active-shipments/

The **Active Shipments** tab of **Shipping & Tracking** shows every shipment that is still being prepared, in transit or cancelled. Use it to see where each shipment is, open its details, update it, track the package and manage its documents.

**Where to find it:** Production → Shipping & Tracking → Active Shipments
**Requires:** permission `VIEW_BRAND_PRODUCTION`

## Before you start

- Creating a shipment, choosing the table columns and editing a shipment are for people who can update brand production. Deleting a shipment needs the permission to delete brand production.
- Shipments that are delivered move to the **Delivered** tab. See [Delivered shipments](https://docs.vestislabs.com/production/production-shipping-delivered/).

## Open the shipping page

In the left sidebar, expand **Production** and click **Shipping & Tracking**. The page has four tabs: **Active Shipments**, **Delivered**, **Analytics** and **Documents**. **Active Shipments** is the first one.

![The Active Shipments tab with the shipment table and the Create Shipment button at the top right](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/60-page.webp)

## Read the table

The table is the default view. Each row is one shipment.

| Column | What it shows |
|---|---|
| **Tracking #** | The tracking number, with the total units under it. |
| **Order Numbers** | The production orders on the shipment. |
| **Carrier** | The carrier name. |
| **Status** | *Preparing*, *In Transit* or *Cancelled*. |
| **Route** | The factory's city and country, then the destination city (or *Multiple Destinations*). |
| **Priority** | *Standard*, *Express* or *Urgent*. |
| **Estimated Delivery Date** | The date you expect delivery, or *N/A*. |
| **Delivery Date** | The actual delivery date, or *N/A*. Shows *Estimated* when the estimated date has passed. |
| **Cost** | The shipping cost. |
| **Actions** | The row menu. |

When there are no shipments, the table shows *No shipments found* and, if you can update brand production, a **Create Shipment** button.

## Choose which columns to show

1. **Click "Columns"**
   Click the **Columns** button at the top right of the page.

   ![The Manage Columns dialog opened from the Columns button, with the Current Selection tab](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/61-columns.webp)

2. **Check or uncheck columns**
   Use the **Current Selection** tab for your own view, or the **Default Columns** tab for the layout new users start with. Changes are saved as soon as you click a checkbox. Click **Reset to Default** to go back to the brand layout.

   ![The Default Columns tab, which sets the layout new users start with](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/62-manage-columns.webp)

## Search, filter and sort

1. **Search**
   Type in **Search by tracking #, order numbers...**. The list updates as you type.

   ![A tracking number typed in the search box, leaving only the matching shipment in the table](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/63-search.webp)

2. **Filter**
   Click **Filter** and check values for **Status** (*Preparing*, *In Transit*, *Cancelled*, *Overdue*), **Priority** (*Standard*, *Express*, *Urgent*) or **Supplier**. With no status chosen, the tab shows Preparing, In Transit and Cancelled shipments.

   ![The filter panel with the Status, Priority and Supplier groups](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/64-filter.webp)

3. **Sort**
   Use the sort controls to choose a column to sort by and **Ascending** or **Descending**.

   ![The sort column dropdown open next to Sort by](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/65-sort.webp)

4. **Reset**
   Click **Reset** to clear the search, filters and sorting.

## Switch to the kanban board

Click the board icon next to the list icon at the top right of the list. Shipments appear as cards in four columns:

- **Preparing**
- **In Transit**
- **Delivered**
- **Delayed** (*Past estimated delivery date*)

Each card shows the tracking number, the production orders, the destination, the priority, the units, the delivery date, the carrier and the cost. Cards in **Delayed** also show how many days they are overdue.

![The kanban board with the Preparing, In Transit, Delivered and Delayed columns and a card for each shipment](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/66-kanban.webp)

### Move a shipment between columns

Drag a card into another column to change its status. If you move a shipment that was overdue or delivered, its estimated delivery date is reset to tomorrow.

> [!NOTE]
> Delivered shipments are listed on the **Delivered** tab, and cancelled shipments have no column on the board. They show in the table view.

> [!NOTE]
> You cannot drop a shipment into **Delayed**. A shipment appears there by itself when its estimated delivery date has passed and it is not delivered. The message *Shipment cannot be moved to delayed column* appears if you try.

![A shipment card being dragged towards another column of the board](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/67-drag.webp)

## Use the row menu

Click the **⋮** icon on a table row or a kanban card:

- **View Details**: opens the shipment details.
- **Track Package**: opens the carrier's tracking link in a new tab. It is disabled when the shipment has no tracking URL.
- **Edit Shipment**: opens the edit form.
- **Documents**: opens the shipment's documents. The number of files is shown in brackets.
- **Delete**: only shown if you can delete brand production.

![The row menu with View Details, Track Package, Edit Shipment, Documents and Delete](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/68-row-menu.webp)

## View the details of a shipment

1. **Click "View Details"**
   In the row menu, click **View Details**. The **Shipment Details** dialog opens with the tracking number.

   ![The Shipment Details dialog opened for the shipment, with its tracking number in the title](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/69-details.webp)

2. **Read the information**
   **Shipment Information** shows the tracking number, status, carrier and priority. **Route Information** shows the sender, the origin, the destinations, the **Estimated Shipment Date**, the **Estimated Delivery** and the **Actual Delivery**. **Order Details** lists the production orders, the total items (styles), the total quantity and the shipping cost. **Notes** appears when the shipment has notes.

   ![The lower part of the Shipment Details dialog with the order details, notes and the Track Package, View Documents, Edit Details and Close buttons](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/70-details-info.webp)

3. **Use the buttons**
   At the bottom, click **Track Package**, **View Documents**, **Edit Details** or **Close**.

## Edit a shipment

1. **Click "Edit Shipment"**
   In the row menu, click **Edit Shipment**. The **Update Shipment** dialog opens.

   ![The Update Shipment dialog with the tracking number, carrier, status and priority](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/71-edit.webp)

2. **Change the fields**
   You can change **Tracking Number**, **Carrier**, **Status** (*Preparing*, *In Transit*, *Delivered*, *Cancelled*), **Priority**, **Estimated Delivery Date** and **Notes**.

   ![The Status field open with Preparing, In Transit, Delivered and Cancelled](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/72-edit-fields.webp)

3. **Click "Save Changes"**
   Click **Save Changes**. The button stays disabled until the form is valid. Click **Cancel** to close without saving.

## Delete a shipment

In the row menu, click **Delete**, then confirm in the **Delete Shipment** dialog. It reads *Are you sure you want to delete this shipment? This action cannot be undone.*

> [!WARNING]
> Deleting a shipment cannot be undone.

![The Delete Shipment confirmation asking whether you are sure, with Cancel and Delete buttons](https://docs.vestislabs.com/assets/production/assets/production-shipping-active-shipments/73-delete.webp)

## Related

- [Create a shipment](https://docs.vestislabs.com/production/production-shipping-create-shipment/)
- [Delivered shipments](https://docs.vestislabs.com/production/production-shipping-delivered/)
- [Shipment analytics](https://docs.vestislabs.com/production/production-shipping-analytics/)
- [Shipment documents](https://docs.vestislabs.com/production/production-shipping-documents/)