# Shipment documents

> Upload, find, download and delete the documents attached to your shipments, such as invoices, packing lists and delivery receipts.

Source: https://docs.vestislabs.com/production/production-shipping-documents/

The **Documents** tab of **Shipping & Tracking** is **Document Management**: one place to manage all shipping documents and files across all shipments. You can search, filter and sort them, download a file, delete it, or upload a new one to a shipment.

**Where to find it:** Production → Shipping & Tracking → Documents
**Requires:** permission `VIEW_BRAND_PRODUCTION`

## Open the documents

1. **Open Shipping & Tracking**
   In the left sidebar, expand **Production** and click **Shipping & Tracking**.

   ![Shipping & Tracking opens on Active Shipments, with the Documents tab at the right of the tab bar](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/60-page.webp)

2. **Click "Documents"**
   Click the **Documents** tab. Documents show as cards by default.

   ![The Documents tab titled Document Management, showing the files as cards](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/61-tab.webp)

## Switch between cards and table

Click the grid icon for cards (9 per page) or the list icon for a table (10 per page).

- A **card** shows the file icon, the file name, its size, and a **⋮** menu with **Download** and **Delete**.
- The **table** has the columns **Document Name**, **Type**, **Shipment** (the tracking number), **Size** and **Upload Date**, with a row menu with **Download** and **Delete**.

![The table view with Document Name, Type, Shipment, Size and Upload Date columns](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/62-views.webp)

## Search, filter and sort

1. **Search**
   Type in **Search documents...** to find a file by name.

   ![A file name typed in Search documents, leaving only the matching document](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/63-search.webp)

2. **Filter by file type**
   Click **Filter** and check **File Type** values: *PDF*, *IMAGE*, *WORD* or *EXCEL*.

   ![The filter panel with the File Type group offering PDF, IMAGE, WORD and EXCEL](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/64-filter.webp)

3. **Sort**
   Choose a column such as **Document Name**, **Size** or **Upload Date** and **Ascending** or **Descending**. Click **Reset** to clear everything.

   ![The sort column dropdown open with Document Name, Size and Upload Date](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/65-sort.webp)

## Upload a document

1. **Click "Upload Document"**
   At the top right of the **Document Management** card, click **Upload Document**.

   ![The Upload Document button at the top right of the Document Management card](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/66-upload-button.webp)

2. **Choose the shipment**
   In the **Upload Document** dialog (*Select the shipments you want to upload documents for.*), type in **Search shipments...** if needed and click the shipment. Each shipment shows its tracking number, its production orders and how many **Documents** it already has.

   ![The Upload Document dialog listing each shipment with its production orders and its number of documents](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/67-select-shipment.webp)

3. **Click "Upload"**
   The **Shipment Documents** dialog opens for that shipment, with the count in **Documents (N)**. Click **Upload**.

   ![The Shipment Documents dialog of a shipment with no files, with the Upload button and No documents uploaded](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/68-upload.webp)

4. **Add the file**
   Drop the file into the box, or click it to browse. The helper text reads *PDF, DOC, XLS, JPG, PNG · up to 20 MB*. The file uploads as soon as you add it.

   ![The upload box with the supported file types and the 20 MB limit](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/69-dropzone.webp)

5. **Check the list**
   The file appears in the list with its size and upload time. A shipment with no files shows *No documents uploaded*.

   ![The Shipment Documents dialog of a shipment with two files, each with its size and upload time](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/70-list.webp)

> [!TIP]
> You can also open a single shipment's documents from the **⋮** menu of a shipment on **Active Shipments** or **Delivered**: click **Documents**.

## Download or delete a document

- Click **Download** in the **⋮** menu (or the download icon in the shipment's documents dialog) to save the file.
- Click **Delete** to remove it. In the table view, **Delete** is only shown if you can delete brand production. The confirmation reads *Are you sure you want to delete this document? This action cannot be undone.*

> [!WARNING]
> Deleting a document cannot be undone.

![The confirmation asking whether you are sure you want to delete this document](https://docs.vestislabs.com/assets/production/assets/production-shipping-documents/71-delete.webp)

## Summary

When there are documents, a summary under the list shows the **Total Documents**, **PDF Files**, **Images**, **Word Docs**, **Excel Files** and **MB Total Size**.

## Related

- [Track active shipments](https://docs.vestislabs.com/production/production-shipping-active-shipments/)
- [Create a shipment](https://docs.vestislabs.com/production/production-shipping-create-shipment/)