# Update several samples at once

> Select many samples in Sample Management and change their status, health, type, quantity, cost, currency, notes or due date in one go, or delete them.

Source: https://docs.vestislabs.com/sampling/sampling-bulk-actions/

Instead of changing samples one by one, select several in **Sample Management** and apply one change to all of them. This works in the table, card and kanban views.

**Where to find it:** Sampling → Sample Management
**Requires:** permission `SAMPLING_VIEW,SAMPLING_UPDATE`

The **Actions** menu is shown to users who can update samples. **Delete selected** inside it needs the permission to delete samples.

## Select the samples

1. **Select the samples**
   In the table view, check the box at the start of each row you want. In the card view and the kanban view, check the box on each card. Check the box in the table header, or **Select all**, to select every sample on the page.

   ![Three rows of the table checked, with the check box in the table header above them](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/60-select.webp)

2. **Check the selection**
   A bar shows how many samples you selected, for example **3 samples selected**. Click **Clear selection** to start again.

   ![The bar above the table reading 3 samples selected, with Clear selection and Actions at the right](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/61-selection-bar.webp)

3. **Click "Actions"**
   Click **Actions** in the bar. The menu lists **Update status**, **Override health**, **Update type**, **Update quantity**, **Update unit cost**, **Update currency**, **Update notes**, **Update due date** and **Delete selected**.

   ![The Actions menu open with Update status at the top and Delete selected at the bottom](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/62-actions-menu.webp)

## Update the status

1. **Select "Update status"**
   In the **Update sampling status (bulk)** window, open **New status** and choose a status. See [Manage sampling statuses](https://docs.vestislabs.com/sampling/manage-sampling-statuses/) to add your own.

   ![The Update sampling status (bulk) window with the New status dropdown](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/63-status.webp)

2. **Click "Update status"**
   Click **Update status** to apply it to every selected sample, or **Cancel** to close.

   ![Completed chosen as the new status, with the Update status button ready](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/64-apply-status.webp)

## Override the health

1. **Select "Override health"**
   The **Override health status (bulk)** window sets the same health override on every selected sample. The system-calculated health is kept in the background.

   ![The Override health status (bulk) window with the system-calculated health kept in the background](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/65-health.webp)

2. **Choose the health and give a reason**
   Pick **On Track**, **At Risk** or **Delayed** in **Override health** and type a reason. The reason is required when your brand asks for one (marked with an asterisk).

   ![At Risk chosen in the Override health dropdown, with an empty reason box and a disabled Apply override button](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/66-health-reason.webp)

3. **Click "Apply override"**
   Click **Apply override**. Click **Remove override** to clear the manual health of the selected samples instead.

   ![A reason written and the Apply override button active](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/67-apply-health.webp)

> [!NOTE]
> If you do not have permission to update samples, or manual overrides are turned off for your brand, the window says so and the fields are locked.

## Update a single field

The **Update type**, **Update quantity**, **Update unit cost**, **Update currency**, **Update notes** and **Update due date** actions all work the same way.

1. **Choose the action**
   Click **Actions**, then the field you want to change. The window title shows the field, for example **Update quantity (bulk)**, and says how many samples will change.

   ![The Update quantity (bulk) window naming how many samples will change](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/68-field-window.webp)

2. **Enter the new value**
   Select a **Sampling type** (one is already selected when the window opens), type a number in **Quantity** (a whole number) or **Unit cost**, select a currency, type **Notes**, or pick the **Actual due date** in the calendar. For the quantity, unit cost and currency, the button stays disabled until you enter a value.

   ![A quantity typed in the window, with the Update quantity button now active](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/69-field-value.webp)

3. **Click the update button**
   Click the button at the bottom, for example **Update quantity**. A message confirms how many samples were updated, or tells you how many failed.

   ![The Update notes (bulk) window with a note typed and the Update notes button at the bottom](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/70-apply-field.webp)

> [!NOTE]
> The **Update due date** action opens **Update actual due date (bulk)** and sets the **Actual Due Date** of the selected samples.

## Delete several samples

1. **Select "Delete selected"**
   Click **Actions**, then **Delete selected**.

   ![Delete selected highlighted at the bottom of the Actions menu](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/71-delete-selected.webp)

2. **Confirm the deletion**
   The window asks, for example, *Delete 3 selected samples?* and warns that this permanently deletes them and cannot be undone. Click **Delete samples** to confirm, or **Cancel**.

   ![The window asking Delete 3 selected samples? with Cancel and Delete samples](https://docs.vestislabs.com/assets/sampling/assets/sampling-bulk-actions/72-confirm-delete.webp)

> [!WARNING]
> Deleting samples cannot be undone.