# Sampling dashboard

> The Sampling Dashboard provides a centralized overview of all sampling activities across collections, suppliers, and categories.

Source: https://docs.vestislabs.com/sampling/sampling-dashboard/

## Sampling dashboard — feature description

The Sampling Dashboard provides a centralized overview of all sampling activities across collections, suppliers, and categories. It enables teams to monitor sample progress, review recent activities, and analyze sample distribution in real time for faster decision-making and improved workflow visibility.

**Where to find it:** Sampling → Dashboard
**Requires:** permission `SAMPLING_VIEW`

## Sample stage counters

Quick-access statistic cards provide a high-level overview of overall sampling performance and operational status. Users can instantly monitor the total number of samples in progress, how many sit in each stage, and which are due soon.

- **Total Active** — the total number of samples currently in progress
- **Created** — samples that have just been logged and haven't started production
- **Requested** — samples whose request has been sent
- **In Production** — samples actively being made
- **Shipped** — samples that have left the factory
- **Delivered** — samples confirmed received
- **Due Today** — samples with a due date of today
- **Due This Week** — samples due within the current week

This gives a quick pulse check on where the bulk of your samples sit at any moment.

![The eight stage counters: Total Active, Created, Requested, In Production, Shipped, Delivered, Due Today and Due This Week](https://docs.vestislabs.com/assets/sampling/assets/sampling-dashboard/60-stage-counters.webp)

## Sampling health summary

A rollup of all active samples, classified by schedule status:

- 🟢 **On Track** — samples progressing on schedule
- 🟡 **At Risk** — samples close to slipping
- 🔴 **Delayed** — samples that have missed their agreed date

Each status shows both a count and a percentage of the total, with the total number of samples shown as **Samples** and **n total**, making it easy to spot when a large share of your pipeline needs attention.

![The Sampling Health Summary with the number and the share of samples On Track, At Risk and Delayed](https://docs.vestislabs.com/assets/sampling/assets/sampling-dashboard/61-health-summary.webp)

## Create sample

The **Create Sample** button provides direct access to initiate new sample requests from the dashboard. This feature streamlines the sampling workflow and improves operational efficiency by reducing navigation steps. When the samples are created you are taken to **Sample Management**. The button is shown only to users who can create samples. See [Create sampling](https://docs.vestislabs.com/sampling/create-sampling/).

## Active alerts

A live feed of the samples that need attention. The **Active Alerts** title carries a badge with the number of alerts, and the panel says **No active alerts.** when there are none. Each alert is shown as its own card with:

- A **title** with the request number, one of **Sample due today**, **Sample overdue**, **Sample due date moved**, **Sample is Delayed** or **Sample is At Risk**
- A sentence that says why, for example how many days ago the sample was due
- The item, colour and size, and the **Supplier**
- **Agreed due date** and **Actual due date**, so you can see exactly how far the sample has slipped
- The health badge

At the right of each alert there are two controls:

- The bell icon, **Snooze reminder**, which mutes the reminder for that sample.
- A three-dot menu with the actions below.

| Action | What it does | When it is shown |
|---|---|---|
| **View** | Opens the **Sample Details** window of the sample. | Always |
| **Update date** | Opens the same window so you can change the due dates. | Always |
| **Mark as Shipped** | Asks *Mark this sample as Shipped?* and, on **Mark as Shipped**, sets the status to Shipped and records it as confirmed ex-factory. | Due today and overdue alerts, for users who can update samples |
| **Confirm with supplier** | Opens the supplier confirmation window. | For users who can manage supplier confirmations |
| **Override health** | Opens the health override window. | Date moved, Delayed and At Risk alerts, for users who can update samples |
| **Dismiss** | Removes the alert. | For users who can update samples |

The alert count includes every type of alert, so it can be higher than the **Delayed** number in the health summary.

![The Active Alerts panel with its count badge and one card for each alert, with the snooze bell and the three-dot menu](https://docs.vestislabs.com/assets/sampling/assets/sampling-dashboard/62-active-alerts.webp)

## Filter bar

A filter toolbar lets you narrow the dashboard view by:

- **Level** (dropdown): **Style Level**, **Colour Level** or **Size Level**. It changes how the stage counters and the health summary are counted.
- **Season**
- **Supplier**
- **Category**
- **Collection**
- **Type**
- **Status**
- **Health**
- **Created At** (date range)

Click **Reset Filters** to clear them. These filters let you slice all the metrics above — stage counts, health summary, alerts, recent activities, and category breakdown — down to a specific season, supplier, or collection.

![The filter bar with the level dropdown and the Season, Supplier, Category, Collection, Type, Status, Health and Created At filters](https://docs.vestislabs.com/assets/sampling/assets/sampling-dashboard/63-filter-bar.webp)

## Recent activities and samples by category

**Recent Activities**, with the text *Latest sampling activities*, lists the five most recently created samples, each with its request number, product name and type, and a status badge. It shows **No recent activities** when empty.

**Samples by Category**, with the text *Distribution of samples by category*, counts samples for each category, largest first. It shows **No category data available** when empty.

This gives you a running log of what's moving through the pipeline most recently, without needing to open each sample individually.

This shows where sampling effort is concentrated. Samples that have no category are counted under **Uncategorized**, so a large number there tells you that many samples are not yet assigned a category.

![Recent Activities with the latest samples and their status badges, next to Samples by Category](https://docs.vestislabs.com/assets/sampling/assets/sampling-dashboard/64-activities-and-categories.webp)