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Step 6 of 12 in Stock materials and finished goods

Inventory receiving

The Receiving module focuses on managing incoming inventory from production.

  • Warehouse and inventory
  • Production manager
  • Needs View style inventory
  • Not verified yet

Under review. This page is published while we check it against the live app, so some details may have changed.

The Receiving module focuses on managing incoming inventory from production. It categorizes stock into In Transit, Ready to Receive, and Overdue, providing quick visibility into purchase orders, items, and quantities at each stage. Barcode scanning and batch receiving features support fast and accurate intake, while empty-state messaging keeps the interface clean when no orders are present.

InventoryReceiving

Permission: VIEW_STYLE_INVENTORY

Understand the three stages

Three cards at the top count the production orders in each stage, with the number of POs, Items and Qty:

  • In Transit: shipments on their way.
  • Ready to Receive: shipments marked as delivered, waiting to be received into stock.
  • Overdue: shipments whose expected delivery date has passed.

Below the cards, use the two view icons to switch between the kanban view (one column per stage, No orders when a column is empty) and the table view. The table has the columns Tracking Number, Production Order, Expected Date, Items, Qty, Status and Actions, and shows No data available when empty.

The Receiving page with the In Transit, Ready to Receive and Overdue cards and one production order in each column
The Receiving page in table view with the tracking number, production order, expected date, items, quantity and status

Click View Items on a card (or View in the table) to expand an order and see its items, with product, variant and expected quantity. Click it again (Hide in the table) to collapse it.

Receive stock

Only orders in Ready to Receive can be received.

  1. Choose what to receive

    Expand an order and check the items you want, or check Select All to take every item in the order. Leave everything unchecked to receive the whole order.

    The Ready to Receive order expanded with Select All Items and two of its items checked

  2. Click "Receive"

    Click Receive on the order. When items are checked, the button shows how many, for example Receive (2). The Receive Selected (n) button at the top receives everything you have checked across orders.

    The Receive (2) button on the order once two items are checked

  3. Check the quantities

    Confirm Receiving Items lists each item with its style, colour, size, warehouse and quantity. Click Change Qty to receive less than expected, enter the number and confirm it with the tick. The quantity cannot be more than the expected quantity (Max).

    The Confirm Receiving Items dialog listing each item with its style, colour, size, warehouse and quantity

  4. Click "Confirm Receive"

    Click Confirm Receive to add the stock. Click Cancel to close without receiving. The button is disabled while a quantity is being edited.

The received quantities are added to your inventory for the warehouse shown on each item.

Receive with a barcode scanner

When barcode scanning is turned on for your brand, Scan Barcode appears at the top of the page and on each order that is ready to receive. Scanned items are added to the same Confirm Receiving Items list, where you confirm as above. See the Barcode guides for how scanning works.