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The purchase order document

Read what a purchase order document contains and print it or save it as a PDF to send to your supplier.

  • Production manager
  • Merchandiser and e-commerce
  • Needs View brand production
  • Last verified · vd28b0333e

The purchase order document is the printable page you send to the supplier. It opens in its own browser tab, on a white page, and shows the order as it was when the purchase order was issued.

ProductionOrder Managementthree-dot menuPurchase Ordersthree-dot menuView / Download

Permission: VIEW_BRAND_PRODUCTION

Open the document

  1. Open the purchase orders

    On the Production Orders page, select the three-dot action button on the order's row and click Purchase Orders, or use the Purchase Order tab of the order.

    The Purchase Orders dialog opened from the three-dot menu of an order row

  2. Click "View / Download"

    Select the three-dot action button of the purchase order and click View / Download. The document opens in a new tab.

    View / Download highlighted in the actions menu of a purchase order

  3. Print or save as PDF

    Click the round printer button at the bottom right of the page. In the print window of your browser, choose a printer, or choose to save as PDF.

    The purchase order document on a white page with the round printer button at the bottom right

The printer button is not part of the printed page.

What the document contains

SectionWhat it shows
HeaderYour brand logo and name, the Purchase Order No. and the Order Date
Brand addressThe address saved for your brand (first page only)
SUPPLIERThe supplier's name, address, city, post code and country (first page only)
WAREHOUSEThe delivery address: address, city, post code and country (first page only)
Shipping informationEx-Factory Date, Shipping Method and Payment Terms; N/A when a value is empty (first page only)
Items & DetailsOne line per style and colour with its picture, name, colour and the quantity for each size, followed by Quantity, Unit Price and Total
Totals (last page)SUBTOTAL, SHIPPING COST (only when the order has Add Shipping Cost on PO? turned on), VAT with its percentage, and TOTAL

Sizes with a quantity of zero are left out of the line. Each page is A4 portrait, holds up to ten lines, and shows Page 1/n at the bottom right.

Note

The prices and quantities are the ones on the order when the purchase order was created. Reprinting a purchase order later gives the same figures even if a style's cost has changed since. To change them, edit the order and create a new purchase order.

If the document does not load

If the purchase order or your brand cannot be loaded, the page shows Error and "Unable to load required data for print view."