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Default invitations settings

Choose which team members are invited automatically to every new material library item, and turn that rule on or off.

  • Brand admin
  • Product developer
  • Needs View style, View product, Update product
  • Last verified · vd28b0333e

The Default Invitations page in Settings → Library lets you pick the team members who are invited automatically whenever a new library is created.

SettingsLibraryDefault Invitations

Permission: VIEW_STYLE,VIEW_PRODUCT,UPDATE_PRODUCT

Before you start

  • Default Invitations only appears in the Library menu when the feature is switched on for your brand. If it is off, opening the page shows "Feature is disabled for this brand". Contact support to have it enabled.
  • Anyone with the view permissions can open the page. You need the update product permission to change anything on it.

Turn default invitations on

  1. Open the page

    From the left sidebar, click Settings, then Library, then Default Invitations.

    The Default Invitations page with the Enable Default Invitations switch and the Default Users list

  2. Turn on Enable Default Invitations

    Switch on Enable Default Invitations. The page explains: "When enabled, selected users will be automatically invited to all newly created libraries."

    The Enable Default Invitations switch turned on, with the sentence that explains it

The toggle saves straight away and shows "Default invitations updated successfully".

Add a default user

  1. Search for a user

    Under Add User, type a name or email in the Search users to add... field.

    The Search users to add field with a name typed in and the matching users listed below

  2. Select the user

    Click the user in the list. They move up to the Default Users list at once.

    The Default Users list with the number of selected users and an X button on each user

Note

You cannot add yourself. Users who are already on the list are not offered again. If nobody is left to add, the page shows "No users available to add".

Remove a default user

Click the X at the right of the user under Default Users. The user is no longer invited automatically to new libraries.

Result

Default Users shows how many users are selected. These users are invited automatically when a new library is created. Turning the toggle off keeps your list but stops the automatic invitations.