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Edit a production order

Change the details, styles and quantities of an existing production order, and refresh its prices from the current style costs.

  • Production manager
  • Merchandiser and e-commerce
  • Needs View brand production, Update brand production
  • Last verified · vd28b0333e

Under review. This page is published while we check it against the live app, so some details may have changed.

The Edit Production Order dialog lets you change an order after it was created. It works like the create dialog, with the same three tabs, and it saves your changes automatically as you work.

ProductionOrder Managementthree-dot menuView/EditEdit

Permission: UPDATE_BRAND_PRODUCTION

Before you start

  • You need the Update production permission to save changes. Without it, the Update Order button on the last tab is not shown.
  • Prices on an existing order are the prices agreed when the order was placed. They do not change when a material is repriced later. Opening the editor never reprices the order; only Refresh prices does.

Edit an order

  1. Open the order

    On the Production Orders page, select the three-dot action button on the order's row and click View/Edit.

    The three-dot menu of an order with View/Edit at the top

  2. Click "Edit"

    Click Edit at the bottom right of the order dialog. The Edit Production Order dialog opens with the description "Edit a production order with multiple styles".

    The order dialog with the Edit button at the bottom right

  3. Change the order details

    On the Order Details tab, change any field, such as Order Category, Priority, Supplier / Factory, the tax fields or the delivery details. The fields are the same as when you created the order. The agreed Production Start, Production End and Ex-Factory Date are locked here and greyed out: the form says Agreed dates are locked. Use Amend agreed dates to change them. See Amend agreed dates.

    The Edit Production Order dialog on the Order Details tab, filled in with the current values of the order

  4. Change the styles

    Click Next: Select Styles. Click Edit on a style under Selected Styles to change its colours and quantities, click the bin icon to remove it, or add more styles. See Select style for production order.

    The Select Styles tab of the editor with the styles already on the order under Selected Styles

  5. Review the order

    Click Next: Review Order to open the Review & Update tab and check the Order Summary.

    The Review & Update tab with the Order Summary of the order

  6. Click "Update Order"

    Click Update Order. The order is saved and the dialog closes.

    The Update Order button at the bottom right of the Review & Update tab

You should now see your changes on the order and in the Production Orders list.

Changes are saved as you type

You do not have to click Update Order to keep a change. About a second and a half after you stop editing, the platform saves the form by itself. A Saving... message appears, followed by Saved. If saving fails, the message shows the reason. Update Order saves the form straight away and closes the dialog, and Cancel closes it without making further changes.

Fields that lock after receiving

If the production order has already started receiving, Stock Destination and Buyer Name cannot be changed. The form explains: "Locked because this production has already started receiving."

Refresh prices

When a style's cost has changed since the order was placed, the Select Styles tab shows a warning: Prices have changed since this order was placed. It lists each affected line with the price on the order and the current price, for example "Style · Colour: 10 → 12".

  • Click Refresh prices (in the warning, or at the top of Selected Styles) to replace the price of every line with the current style cost. A message confirms: "Prices refreshed from the current style costs."
  • Do nothing to keep the prices that were agreed. Styles and colours you add during this editing session always use the current cost.

Note

Refresh prices reprices every line of the order at once. Check the Total Value on the review tab afterwards.