Material production orders
List, filter, export and open the production orders placed for one material, and update an order's status or purchase orders.
Under review. This page is published while we check it against the live app, so some details may have changed.
The Production tab of a material lists all the production orders placed for it. The first sub-tab, Production Order, summarises the orders by status and lets you search, filter, export, open or delete them.
LibraryMaterialsopen a materialProductionProduction Order
Permission: VIEW_PRODUCT,UPDATE_PRODUCT,VIEW_MATERIAL_PRODUCTION
Before you start
- The Production tab only appears on materials in your own library, and only when the material production feature is on for your brand.
- The tab has three sub-tabs: Production Order, Create Order and Shipping.
Open the order list
Open the material
From the left sidebar, click Library, then Materials, and click the material you want.
Click "Production"
Click the Production tab at the top of the material. The Production Order sub-tab opens first.
Summary cards
The cards at the top count the orders of this material by status: Total Orders, Created, In Production, Production Completed, Shipped, Cancelled and Delayed Production. Each card has a link such as View all, View created or View in production that filters the table below to that status.
To change what you see, click Customize at the top right. In the Customization window, check the cards to show under Summary bar options, and under Show numbers in: choose Count, Amount and Percentage.
Search, filter and sort
- Search by production #, factory... searches the table.
- The filter offers Status (Created, Delayed, In Production, Completed, Shipped, Delivered, Cancelled), Category (Retail, Wholesale, Sample) and Supplier.
- Sort by lets you pick a column (Production #, Category, Buyer, Order Date, Production Start, Production End, Ex-Factory or Status) and Ascending or Descending.
- Reset clears everything.
Table columns
Click Columns to switch columns on or off. The choice is saved for your brand.
| Column | What it shows |
|---|---|
| Production # | The order number. |
| Category | The order category. |
| Destination/Location | The supplier or warehouse the order goes to. |
| Factory | The supplier producing the material. |
| Total Quantities | The total ordered quantity. |
| Total Value (Original) | The order value in the material's currency. |
| Total Value (Base) | The value in your base currency. It shows - if the currency is the same as your base currency or no exchange rate is set on the material. |
| Order Date, Production Start, Production End, Ex-Factory | The order dates. |
| Status | The order status badge. |
| Actions | The three-dot menu. |
The values come from the prices saved on the order when it was placed.
Export the list
Click Export, then Export to Excel or Export to PDF. The export follows your current search, filters and sort.
Open an order
Click the three dots at the end of a row:
- View/Edit opens the order window. It has six tabs: Overview, Items & Details, Production Status, Purchase Order, Communication and Shipping.
- Purchase Orders opens a preview of the order's purchase order.
- Delete removes the order. It only shows if you have the permission to delete material production.
Check the overview
The Overview tab shows Order Information (order number, type, date, priority, total quantity and total value), Factory Information with an Update button for the supplier, the Production Schedule (Production Start, Production End, Ex Factory) and Production Notes.
Update the status
Open "Production Status"
In the order window, click the Production Status tab. It shows the current status, a Production Progress bar and a Production Timeline.
Click "Update Status"
Click Update Status.
Select the new status
In New Status, select the next status. Only the steps allowed from the current status can be chosen.
Add a note (optional)
Type details in Status Note.
Confirm
Click Update Status to save, or Cancel.
The allowed moves are:
| From | You can move to |
|---|---|
| Created | In Production, Delayed, Cancelled |
| Delayed | Created, In Production, Completed, Cancelled |
| In Production | Completed, Delayed, Cancelled |
| Completed | Shipped |
| Shipped | Delivered |
| Delivered, Cancelled | No further moves |
Create a purchase order
Open "Purchase Order"
In the order window, click the Purchase Order tab. It lists the Purchase Order No. and Created At of each purchase order.
Click "New Purchase Order"
Click New Purchase Order.
Click "Create Purchase Order"
Check the production number, category and supplier shown in Create Purchase Order, then click Create Purchase Order.
Use View / Download in a purchase order's menu to open it in a new tab. Delete asks you to confirm in Delete Purchase Order.
When the list is empty
The table shows No production orders found with an Add New button that opens Create a material production order.